Rockford Chess Challenge

Organizer Checklist

 

6 months before

·        Arrange facilities.

o       Confirm date

o       Get contact names.

o       Do tour.

o       Plan for areas for tournament, skittles, snack areas, entrances, award areas.

o       Determine maximum number players.

o       Any restrictions?

·        Meet with TD

o       Confirm Date and facilities

5 months before

·        Develop registration form

·        Post to web site

8 weeks before

·        Send mailings to schools

·        Send announcement to newspaper

·        Order awards (ribbons, trophies)

·        Recruit judges

7 weeks before

·        Send mailings to players

2 weeks before

·        Sign up remaining volunteers

·        Confirm all supplies gathered.

·        Confirm all awards received.
Confirm commitment on boards needed.

·        Confirm commitment on clocks needed
Confirm facilities are ready

5 days before

·        Notify press of media event

·        Get player estimates to facility. Verify adequate tables, volunteers, chairs.

Friday before

·        6 PM (at facility)

o       Set up for tournament

Saturday of tournament

·        Run tournament

Within one week follow tournament

·        Check to Facility