Rockford Chess Challenge

Facility Schedule and Checklist

Prior to committing to host the facility

1. Calculate maximum number of players
   
• Choose lesser of the following calculations
  
• Tournament area:
• Table capacity = # 8 ft tables * 6
• Chair capacity = # chairs available
• Skittles area:
• Skittles capacity = Total seating * 70%
  
• Decide if more tables and/or chairs will be rented to increase capacity
  
• Communicate maximum number to Tournament Organizer
  
2. Select candidate dates for hosting the tournament. 
   Confirm tournament date with all appropriate personnel.
   
• Principal / Manager
• Custodian
• Concession stand operator
• Others who may use the facility during that period
  

One Month before

1. Arrange for concessions
   

   • 8:15 thru 2:15 PM

   • Plan for $5 of food purchased per attendee
     

2. Review parking and traffic flow
   

3. Review and document restricted areas to be locked or roped off
   

4. Arrange for facility volunteers
   

Friday (day before tournament)

By 6:30 PM Set up Tournament Room Set up all tables Set up all chairs Set up scorers table Set up TD table PA (or plan for PA by 9 AM Saturday) Open doors for staff volunteers By end of night   Set up Skittles area Set up tables >Set up chairs Signs Postings Pairings Standings Team rooms and team areas Awards area Table PA (or plan for PA by Noon Saturday)

Note:  For Friday night, we'll just set up the boards and leave the pieces in the bags.Actually set up of chess sets can wait until morning when we have lots of eager kids to help.

Saturday  (day of tournament)

Guidelines for success: Assume nothing. Confirm everything.