Rockford Chess Challenge

Fee schedule: Facility

Maximum $3 per actual attendee. This is broken as a base $1/attendee  plus up to $2/attendee bonus for providing an optimal tournament experience. Deductions from the bonus will be based for any sub-optimal delivery as detailed below.

The facility is responsible incurring for all incidental costs for using the facilities including (but may not be limited to): 1) building rental 2) janitorial services  3) security  4) table and chair rentals .

Tournament space

• Optimal: 6 players per 8 foot table

• Deduction: $10 per additional table needed for optimal conditions

  • Calculated: 

    • (Number of players / 6) = Optimal number of tables

    • (Optimal Number of tables - Actual number of tables) * $10 = Crowded play area deduction

• Payment will be withheld pending negotiation: if insufficient tables for 8 players per table

Note: Deductions are structured to make it more financially advantageous for the host facility to rent needed tables rather than run a crowded tournament. 

Skittles area

• Optimal: Space for 150% of tournament attendees

• Deduction: $1.25 per seat needed for non-crowded conditions

  • Calculated:

    • (total number of players - Players in team rooms) = skittle area players

    • (skittle area players * 1.5) = Optimal number of seats

    • (optimal number of seats - Actual number of seats) * $1.25 = Crowded skittles area deduction

• It is recommended the use of team rooms to offload skittles area space requirements

• Payment will be withheld pending negotiation: If insufficient seating for 75% of skittle area players
  

Tournament staff space

• Required

  • Table for scorers + 4 chairs (near tournament room)

  • Table for TD + 2 chairs (near outlet)

  • 2 tables for check-in + 4 chairs (from 8 AM to 9 AM)

  • 1 table for Chess Control + 1 chair (9 AM to end of tournament)

• The tournament staff volunteers will be arranged separately 

• Payment will be withheld pending negotiation: if tournament staff staff not provided
  

Tournament setup

• Optimal: All tables and chairs set up by 6:30 PM Friday night

• It is expected that the facility will provide the labor for setting up tables and chairs.

• Deductions: 

  • Friday late setup: $.20/player/hr (maximum 3 hours)

  • If past 7 AM Saturday: additional $1/player

  • Tables set up by tournament staff: $2 table

  • Chairs set up by tournament staff: $.25 chair

• Payment will be withheld pending negotiation: if table and chair setup goes past 8 AM Saturday
  

Concessions

• Optimal: Concessions open from 8:15 until 2:15 PM

• Deductions:

  • Not available during optimal shift: $.05/player/hr up to maximum $.25/player/hr 

Other Requirements

• PA system in tournament area at 9 AM, and in award area for ceremony 

  • Deduction: $.20/player if no PA provided