Rockford Chess Challenge

TD Checklist

2 weeks before	___ Obtain primary computer (laptop) ___ Obtain printer ___ Designate a backup computer
1 week before	___ TD change forms ___ Ensure all entries in computer
3 days before: Tournament database	___ All players to data base ___ Re-check reg. forms against DB ___ Update DB with USCF data ___ Create Tournament Check-in report ___ Create USCF exception report ___ Player name labels ___ Labels for x place medals ___ Labels for trophies ___ Label quality? ___ Team certificates (all 2+ teams) ___ Export data to pairing software format ___ Tournament Check-in report
Pairing software	___ Register players in system. ___ Verify player info ___ Count per section ___ grades in section ___ Verify tie-breaks: 1) Modified median 2) Solkoff 3) Cum. Score 4) Opp Cum Score
Misc	___ Check supplies ___ Board numbers OK ___ "Best Unrated" labels ___ "Biggest upset" labels ___ Coach badges
2 days before	___ Assemble TD file folders · Check-in folders o Sections (K-2, 3-5, 6-8, HS) ___ Tournament check-in report ___ Envelopes with anomalies ___ Player name labels ___ TD change forms ___ Instructions o Coach check-in ___ Coach-on-floor guidelines ___ Coach badges Board Number Folder ___ Board #’s for all sections TD folder ___ Announcement Sign folder (all signs) Awards Folder ___Team certificates (1 extra per section) ___ Team certificate Gold seal stickers ___ Envelope: 40 “4^th place” labels ___ Envelope: 20 “Best unrated” labels ___ Envelope: 20 “Biggest upset” labels ___ Entry forms for next tournament
Night before	___ Backup computer ___ Recheck supplies ___ Load into car: ___ Computer ___ printer ___ All supplies
Day of tournament
7:30	Set up TD area
8:15	Ready for business! Begin processing TD changes ___ Meet with judges – Explain roles, expectations, and on-the-floor pairings ___ Create tab at concession stand for judges
8:45	___ Confirm cut-off of new entries ___ All changes entered For each section ___ Alpha pairings for wall ___ Board pairings for judges ___ Board pairing for scorers table
9:00	Announcements
9:10	Tournament begins
End	Coupons for judges
After tournament	___ Check for facilities ___ Press release ___ Mail awards for missing players ___ Generate award counts ___ Award inventory ___ Generate tournament P+L statement

Supplies and Equipment

General

___ 6 Pens

___ 2 Markers

___ 6 Pencils

___ Masking Tape

___ Duct tape

___ Paper clips

___ Thumb tacks

___ 2 clip boards

___ Blank paper (for signs)

___ Loose leaf notebook

___ Post-it notes

___ Pencil sharpener

___ Calculator

___ First-aid kit

___ Grocery bag (for waste)

___ Bin: “To be posted”

___ Bin: “TD in-box”

___ Registration information

___ USCF Rule book (2+)

___ Ratings book

___ Blank Pairing cards

___ Blank Wall charts

___ TD Vests

___ Chess Clocks

Computer-run tournament

___ Software

___ Computer

___ Cables

___ Printer

___ Power strip

___ Paper

Per tournament

___ Trophies

___ Ribbons

___ Medals

___ Special prizes

___ Pairing cards

___ Board numbers

___ Feedback, suggestion forms

Signs

___ 2 “Chess Challenge”

___ 2 “Quiet Please”

___ 3 "Spectator Area"

___ “Pairings K-2”

___ “Pairings 3-5”

___ “Parings 6-8”

___ Tourney rules / procedures

___ Round schedule

___ “Skittles” area

___ “Tournament” area

___ Scorers table (1 per section)

___ “Volunteer sign-in”

___ "Questions / Problems"

___ Table sign “K-2”

___ Table sign “3-4”

___ Table sign “5-6”