| Role |
Activity |
Schedule |
Tournament Organizer:
provided by Rockford Scholastic
Chess |
Oversees tournament,
coordinates with volunteers, responsible that every detail is addressed. Goal: Best
run tournament ever |
Friday: 6 PM - ? Saturday: 7:30 - cleanup |
Host site coordinator:
provided by host site |
Primary contact for all host site issues. Always
present and attentive to the needs of the tournament and guest. Goal: Best
run tournament ever |
Pre-tournament: as needed Friday: 6 PM -
arranges tournament setup
Saturday: 8 until end |
Tournament
Directors:
provided by Rockford Scholastic Chess |
Oversees tournament play,
generates pairings, final ruling on disputes. Goal: Fun and fair
for all. Tournament run as expeditiously as possible. |
Saturday: 7:30 - last round |
Tournament Judges:
provided by Rockford Scholastic Chess |
Handle questions and disputes.
Monitoring play area to ensure optimal play conditions (quiet and non-disruptive). Goal:
Ensure all players enjoy a fun and fair tournament experience |
Saturday: 8:30 - last round
1 person per section |
Tournament Assistants:
provided by volunteer organizer |
Post new pairings and
standings, makes announcements, handles routine issues, tracks down missing players.
Assist in award preparation and presentation. Goal: Ensure all pertinent
info gets to guests quickly, and issues addressed promptly and accurately. |
Saturday:
1 persons 8:30 - end1-2 people at award time
|
Check-in tables:
provided by volunteer organizer |
Welcome guests as they arrive.
Verify player information. Confirm all registration information. Goal: Guest
questions/issues addressed. All player + team info as accurate as possible before play
begins. |
Saturday:
4 persons - 8:00 - 9:15
1 person 9:15 - 10:15 (can combine with USCF reg table) |
USCF
registration table (check-in period only):
provided by volunteer organizerNot required for unrated tournaments |
Register players for USCF. Goals:
Ensure all players are registered and current. All USCF issues addressed |
Saturday:
1 person 8::00 - Noon (not applicable to unrated tournaments ) |
Scorers:
provided by volunteer organizer |
Record results as reported by
players. TLC to discouraged players. Pass completed rounds onto TD as quickly as possible.
Goals: Expeditious and accurate results. Each player feeling 100%
confidence in the fair handling of their scores. |
Saturday:
4 persons (1 per section)
First to last round |
Host site monitors:
provided by host site |
Monitor skittles area. Answer
questions. Ensure respect for facility and other guests. Goals: Total
safety and well-being of guests. Absolutely no harm to facility. |
All adults present
will be deputized with this responsibility |
Concession stand:
provided by host site |
Provide food for participants.
Be part of the festive tournament experience. Goals: Good food.
Exceptional customer service. Raise funds for hosting organization for the purpose of
enhancing their own chess program. |
8-9: Coffee for
volunteers
9-11: Morning concessions
11-1: Lunch concessions
1-?: Optional |
| Pre-tournament
planning and coordination |
|
|
Tournament
Organizer:
provided by Rockford Scholastic Chess |
Arranges facilities, arranges
volunteers, responsible that every planning detail is addressed (see TO checklist). Goal:
Best coordinated tournament ever |
|
Host site coordinator:
provided by host site |
Schedules dates and arranges space. Primary
contact for all host site issues. |
|
Tournament
Entry Coordinator:
provided by Rockford Scholastic Chess |
Processes all entry forms.
Address anomalies and entry questions. Goal: All entries as accurate as
possible prior to tournament day. |
|
Promoter:
provided by Rockford Scholastic Chess |
The promoters job is to
promote scholastic chess in the area. This tournament is merely a vehicle to that end. Goals:
- Every child with an interest in playing scholastic chess to be contacted and
given the opportunity to participate.
- Every scholastic chess club invited.
- Special attention and mentoring to new clubs and players. |
|